What is DATEV?
DATEV is a popular accounting software in Germany, especially among tax consultants and accountants. It covers bookkeeping, payroll, invoicing, and financial reporting. It also supports many accounting file formats, such as MT940, XML, CSV, and its DATEV special format.
How can DATEV be useful for business owners?
Bookkeeping and Accounting: DATEV helps business owners manage their bookkeeping by automating financial records and simplifying accounting processes. This ensures accurate tracking of income, expenses, and other financial transactions.
Payroll Processing: It offers tools for managing payroll, including salary calculations, tax withholdings, and compliance with social security contributions.
Tax Filing and Reporting: DATEV supports tax compliance by offering features for preparing and filing taxes. It also generates detailed financial reports that can be used to stay informed on the company’s financial performance and meet regulatory requirements.
How can I integrate my Vivid Business with Datev?
Log in to DATEV Unternehmen Online: In the upper right corner, click on "Anwendungen" and select the "Bank" module. You'll see all the bank accounts associated with your company.
Add your Vivid Business account: Click "Bankkonto hinzufügen / bearbeiten" and enter your Vivid Business IBAN (local tab with German IBAN) in the provided field. The remaining fields will populate automatically. Confirm by clicking "Hinzufügen." Repeat this step for additional accounts.
Save and manage bank accounts: After adding your accounts, click "Speichern," then "Bankverbindung verwalten" to grant DATEV access to your bank account.
Set up HBCI connection: Choose the account you want to connect, navigate to the "HBCI-Zugang" tab, and click "Neu / hinzufügen." Enter a unique name for the connection and click "Weiter."
Select XS2A interface: On the next page, click "Access to Account einrichten" to select the XS2A interface.
Authorize connection via finAPI: You will be redirected to finAPI, which connects DATEV with your Vivid Business account. Enter your Vivid Business email address as the "Anmeldename," review the license agreement, accept it, and click "Bankdaten abrufen."
Complete the integration: You'll be directed to the Vivid Business login page. Sign in with your Vivid Business credentials. Choose the Business Account and money account you'd like to integrate, and confirm the connection by clicking "Grant Access to X Accounts."
Confirm successful connection: Once redirected back to DATEV Unternehmen Online, you'll receive confirmation that the connection has been established. You can now manage your transactions.
Manage account settings: Open "Anwendungen" and select “Stammdaten.” Navigate to “Unternehmensangaben” and choose “Bank” in the top menu. Select “Bankverbindungen verwalten” and choose your Vivid Business account from the list of connected banks.
Enable transaction import: Switch to the "Umsatzabholung" tab and tick the box for "Kontoauszüge abholen und im Archiv speichern." Select “manuelle Abholung über DATEV-RZ mit HBCI PIN/TAN oder EBICS" and click "Übernehmen."
Import transactions: To start receiving transactions, return to the "Bank" module, select the HBCI access you just created, and click “Kontoumsätze holen.”
The integration is complete, and your Vivid Business account transactions will be synced with DATEV. Both you and your tax advisor can access these transactions directly in DATEV.