Vivid Business enables you to effortlessly create and share invoices with your customers, streamlining the payment collection process.
This feature is available to all tariff plans and is free of charge for both General Business and Freelancer account types. It is accessible to all roles within the Business Account, and there are no limits on the number of invoices that can be created and sent.
Key benefits:
Easy and Customizable: Fill in payer details, payment destination, service descriptions, and VAT amounts to create personalised invoices.
Simple Payment Collection: Choose the methods to receive payments in your business account — no need to share account details manually.
Track Payments: Easily track issued and paid invoices from the Invoices menu in your business account.
How do I issue an Invoice?
Currently, invoices can only be created through the Web Interface. Follow these steps to create and issue an invoice:
Go to the Get Paid section in the sidebar of the web interface, then click on Create Invoice to begin.
Enter Payer Details: You can select a saved beneficiary from the dropdown list or enter a new payer’s details, including Name, Email, Address (Country, City, Postal Code), and VAT Number (optional)
Add Charge Details: Provide details for the items or services being billed:
Invoice Number: We will suggest an invoice number, but you can customise it if needed.
Items: Add the following details for each item: Description, Quantity, Price, Units (e.g., piece, hour, kg, day), and VAT amount (if applicable)
You can include multiple items on a single invoice.
The total amount due will be calculated and displayed automatically.
Set the Due Date and Payment Method
Due Date: Define the deadline by which the payment should be made.
Receiving Account: Choose how you'd like to receive the payment:
Business Account: Select a Vivid Business EUR account to receive the payment via SEPA or international transfer. Only EUR accounts are supported for this option.
Card Payment: Enable card payments, allowing the payer to pay using credit/debit cards, Apple Pay, Google Pay, or by scanning a barcode.
Review and Issue the Invoice:
Carefully review all invoice details before issuing. Once confirmed, you can issue the invoice and choose from multiple sharing options:Download as a PDF
Export as an E-Invoice in XRechnung (.XML) format
Copy and share the invoice link
Send directly via email to the payer
Please note that invoices are issued in the language of your business account.
Tracking Invoices
All created invoices are visible in the Get Paid - Invoices menu of your business account.
Invoice Example
Here’s an example of what the invoice looks like in PDF:
Most Frequently Asked Questions
Can I delete an invoice?
Yes, select the issued invoice and click Cancel Invoice.Can I create multiple invoices?
Yes, there is no limit to the number of invoices you can create.