Transfer rules move money between your own Vivid accounts automatically, so you do not have to remember to do it yourself. You can use them to set money aside for tax, keep a buffer on the account you pay from, or move surplus cash into an account that earns interest.
Transfer rules are available on Enterprise, Enterprise and Pro + plans and only Owners and Admins can create, edit or delete them.
Which accounts can you use?
You can build rules using your daily accounts, your Interest Accounts and your Model Portfolios accounts. Merchant accounts, Business Brokerage accounts and Crypto Earn accounts cannot be used in a transfer rule.
The four types of rule:
Scheduled recurring transfer
Transfers funds from one account to another.
Choose one account to transfer from, and up to 10 accounts to transfer to.
For each destination, set either a fixed amount or a percentage of the balance on the source account at the moment the rule runs.
The percentages have to add up to less than 100 %.
Choose how often the rule runs: Monday-Friday, weekly on the days you pick, or monthly on the dates you pick, including the last day of the month. Note: If you choose the 29th, 30th or 31st, the rule will only run on the months that include that date.
An account cannot be both the source and a destination of the same rule, and you cannot add the same destination twice.
Distribute funds across accounts
Moves money out of one account, on a schedule you choose. Similar to scheduled recurring transfers except funds are moved into multiple other accounts instead of just one.
Choose one account to transfer from, and up to 10 accounts to transfer to.
For each destination, set either a fixed amount or a percentage of the balance on the source account at the moment the rule runs. You can mix amounts and percentages in the same rule.
The percentages have to add up to less than 100 %.
Choose how often the rule runs: Monday-Friday, weekly on the days you pick, or monthly on the dates you pick, including the last day of the month. Note: If you choose the 29th, 30th or 31st, the rule runs on the last day of shorter months.
An account cannot be both the source and a destination of the same rule, and you cannot add the same destination twice.
Transfer a percentage of incomings
Sets aside a share of every payment your business receives.
Choose an account that receives your payments, one account to move the money to, and a percentage.
There is no schedule. The rule runs as soon as a qualifying payment arrives.
It applies to money arriving from external accounts - not to transfers between your own accounts, or to transfers made by another one of your transfer rules. Note: If you use our card acquiring product, transfers from your Merchant Account are considered external transfers.
Refunds and returned outgoing transfers count as incoming payments, so they trigger the rule as well.
There is no minimum amount — the rule runs on any qualifying payment.
If you have more than one percentage rule on the same account, each one takes its share of the original payment. For example, on an incoming payment of 1,000 EUR, a rule set to 20 % and a rule set to 19 % transfer 200 € and 190 €.
Maintain account balance
Keeps one account at the level you set, by topping it up or by moving the surplus away.
Choose the account you want to maintain, whether its balance should stay above or below a threshold, and the account that funds the top-ups or receives the surplus.
Staying above a threshold: if the balance is below it when the rule checks, the shortfall is transferred in, bringing the account to exactly the threshold. If the funding account does not hold enough, nothing is transferred.
Staying below a threshold: if the balance is above it, the surplus is transferred out, again leaving exactly the threshold.
The rule does not fire as soon as the threshold is exceeded, you must choose when the rule checks the balance: Monday-Friday, weekly on the days you pick, or monthly on the dates you pick, including the last day of the month. Note: If you choose the 29th, 30th or 31st, the rule will only run on the months that include that date.
You can also make two rules on the same account, one above and one below, to keep it within a range.
Limits
Each rule can include up to 10 accounts and up to 10 different execution times.
Do I need to approve each transfer?
No. You authorise a rule once — when you create it, when you edit it, or when you resume it. After that, the transfers run without a confirmation each time.
Approval rules that your business uses for outgoing payments do not apply to transfer rules, because the money stays between your own accounts.
If several rules run at the same time
Rules run in the order they appear in your list, from the top down. If a rule higher up the list uses the money on an account that a rule further down also needs, the second rule cannot run.
Editing or deleting a rule
Any Owner or Admin can change or delete a rule created by a colleague. Each rule shows who changed it last.
Open a rule from your list to edit it — it opens with its current settings already filled in, and saving updates the same rule.