The Bill Pay feature makes it easier to receive and manage invoices from your suppliers, creditors, or partners. By sharing a dedicated email address provided by us, you can streamline the invoice process with minimal effort.
When your suppliers send invoices as attachments to this email, our system automatically uploads them to your business account, including relevant payment details, ready for review in the Bill Pay section.
Key Benefits:
Save Time: No need to manually collect and upload invoices one by one.
Stay Organized: Easily track due dates, pending payments, and total amounts.
Reduce Errors: Minimize mistakes from manually entering payment details or uploading a wrong invoice.
Please note that this feature is only available in the Web Interface for now.
How does it work?
Access the Bill Pay Section:
Via the sidebar menu on the web interface.
From the home page, click on Bill Pay.
Share Your Dedicated Email Address:
Format: {your business account name}@ap.vivid.money.
This email is separate from the one used to log in to your business account.
Have Suppliers Send Invoices:
Invoices should be attached to the email.
They can also add the dedicated email address as a CC.
Multiple invoices can be sent in one email.
Please pay attention to the Invoice Criteria highlighted below.
Automatic Processing:
Our system will automatically recognize and upload invoices to the Bill Pay section, categorizing them into:Bill Inbox: Pending invoices for review.
Approval Required: Invoices pending admin/owner approval.
Paid This Month: Invoices processed or paid during the current month.
Review and Pay:
Any role can review invoices and initiate payments. However, if you are an Assistant, payments need approval from an Admin or Owner.
Payment details, including recipient information, amount, and source account, are pre-filled but can be edited.
Invoice Criteria
Invoices sent to the dedicated email must meet the following criteria:
File Types: PDF, PNG, JPEG, JPG, HEIF, .XML
File Size: Less than 10 MB