Tracking and managing business expenses is essential to effective financial oversight. Vivid Business simplifies expense tracking with real-time notifications, transfer approvals, file attachments, spending limits, and integrations with your accounting software—all in one streamlined business account.
Here’s How Vivid Business Helps You Manage Expenses
Real-Time Notifications
Stay informed of all incoming and outgoing transactions with instant notifications, either in-app or by email, for transfers initiated by you or your team members. Monitor all activity effortlessly from anywhere. Customize your notifications to receive updates in-app only or via both app and email.Transfer Approval Workflow
Our two-step transfer approval process includes transfer requests and reviews, ensuring compliance with the four-eyes principle. Assistants require approval from an Owner or Admin, while Owners and Admins can choose to request approval or proceed directly with the transfers.Key Benefits of Transfer Approval:
Double Verification: Provides an added layer of accuracy for outgoing payments.
Task Delegation: Assign team members, such as finance managers, to oversee daily transactions while maintaining control through required approvals.
Attach Invoices for Accurate Records
Maintaining a record of invoices and receipts for each transaction is vital. The document upload feature lets you easily reference essential documents to transactions, avoiding human errors and keeping all the files in one place.Assistants can upload proof of payment for accounting or legal purposes.
Admins and Owners can review receipts and invoices within the business account.
All team members can view, download, or delete documents as needed and request document uploads directly from the transaction initiator for easy file management.
Customizable Account Statements
Download your account statement anytime in PDF, MT940, or CSV format, compatible with most accounting software. Customize statements by:Account: Select specific money accounts.
Timeframe: Choose the current month, previous month, quarterly (Q1-Q4), or custom dates.
Language: Statements are available in English, French, German, Italian, and Spanish.
For CSV format, you can go further by customizing date format, number separators, and column separators and choosing specific data fields to include.
Real-Time Expense Tracking with Accounting Integration
Sync your business account directly with accounting software, such as DATEV, sevDesk, Commitly, Finanzguru, and Puls Project, for real-time expense tracking.Card Settings and Spending Limits
As an Admin or Owner, you can issue cards for team members, set monthly withdrawal and spending limits, and customize transaction permissions (e.g., online payments, contactless payments, ATM withdrawals). You can maintain full control over card settings and spending, even when you're not the cardholder.